Business Email On Steroids
- Integrated spam trap
- Enable POP email download
- Emails filed against relevant contact or project
- Recipient friendly email attachments
- Manage unlimited number of Virtual emails (vMail) and protect your identity
- Auto-file vMails against contacts/projects and share with your colleagues
- Provide Live Chat from every vMail and know when they have been opened
Manage all company emails without the need for a separate mail application or spam filter. You can use your existing Pop3 email accounts or rely entirely on Powow’s Virtual emails (vMails). All of your Pop3 and vMails are automatically filed against the relevant contact or project to save you time and to ensure that you will never have to search for a misplaced email again. Sharing emails is a doddle and very safe as you can choose to share correspondence relating to a single contact or project rather than exposing your entire Inbox to your colleagues. Powow vMails are disposable as each one is unique and can be deactivated by you. For greater security and to guarantee delivery, vMail attachments are encrypted web-links that can be suspended by you at any time. Using pre-defined templates and auto-generated database fields, you can produce rapid vMail responses or mail-merged newsletters. You can even see when your vMail has been opened and of course, each recipient of a vMail can initiate a Live Chat conversation with you to avoid email ping-pong.
Videos
All Powow correspondences come with a Belt and Braces (BnB) method of notifying the recipients using an alternative means of communication. So, if you are sending a letter or a Fax, you can select the BnB options to automatically notify the recipients via an SMS text alert or an email. The beauty of the BnB alert is that you will know when the recipient has viewed your original Letter/Fax and they can even select the accompanying Live Chat option to initiate a real-time conversation with you, at their convenience.
Frequently Asked Questions
Problem: "We are wary of incoming emails that may contain viruses or spam – that’s why we don’t give everyone access to Internet email"
Solution: Using our Virtualised emails (vMail), staff can send targeted emails that retain the identity of the user and the subject. All responses to vMails will be linked to the relevant contact and conversation so spam messages are blocked.
Problem: "Disparate communication between project team members and the same clients or suppliers can often lead to duplications, misunderstandings and wasted time as they struggle to share information within the project team"
Solution: Benefit from the transparency of sharing all incoming and outgoing communications when you share contacts and folders with team members. There is no need to file any of your communications as gepo will automatically link messages to the relevant contact and project.
Problem: "Outgoing email attachments are often blocked by the receiving email server and large attachments clog up the networks"
Solution: gepo’s vMails do not transport the attachments but rather display a link that the recipient can select to open the file remotely. Thus, the receiving server is unlikely to block the email as there are no physical attachments and there will be minimum network traffic even if you send the vMail to multiple recipients.
Problem: "We need to share company-wide address book and be sure that messages are never sent to the wrong people – especially emails"
Solution: The company’s central address book is the first port of call for any type of communication so each staff will always communicate with the right contact. Furthermore, by selecting the external contact reference, gepo will only list the relevant contact details so that you can cherry-pick your recipients – thus, messages are always sent to the intended audience.
Problem: "I want to define the importance of incoming email message rather than accept the sender’s choice of priority"
Solution: gepo will allow you to set the priority of each incoming message; furthermore, you can pre-define the priority of future messages by stating the importance of each contact (e.g. all messages related to a particular client will always be set to a High priority).
Problem: "I want to be able to view related messages together rather than search my inbox and outbox or read a long trail of messages"
Solution: gepo will automatically link all related messages and file them against the relevant relationships. In the ‘Thread’ view, you will always see the latest conversation in a chain of messages so you don’t have to search anymore.
